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NOTICE of Special General Meeting, 19th July 2018 at 12.00 p.m.

25 June 2018

Dear Licence Holders,

A Special General Meeting (SGM) of the Western Rock Lobster Council Inc. (WRL) will be held on Thursday, 19th July 2018 at the Geraldton Multi-Purpose Centre, 250 Marine Terrace, Geraldton 6530, commencing at 12.00 p.m. This will be held prior to lunch at the Management Meeting (MM) in Geraldton at the same venue.

The purpose of the meeting is to consider the revocation of WRL’s current Rules of Association and the adoption of a new Rules of Association.

At the 2017 Annual General Meeting (AGM) on 24th October 2017, Members requested that WRL address the balloting process for the election of Board Members and filling casual vacancies on the Board. Members prefer postal voting/online voting as many are unable to attend the AGM in person and they are not comfortable to appoint a proxy to vote on their behalf. The WRL Board of Directors discussed the issue at the Board meeting on 12th January 2018 and resolved that the Strategy & Risk Sub-committee should undertake the review of the Rules of Association.

The Sub-committee engaged an independent lawyer, Ralph Legal to undertake a comprehensive review of the current Rules of Association. The proposed rules allow election by ballots and for Members to cast their ballot by electronic or other forms specified by the WRL Board. In addition, the proposed rules meet the requirements of the new Associations Act.

Special General Meeting Notice and Details

It is important that a quorum is achieved for this meeting in order for all resolutions to be validated. As per WRL’s current Rules of Association, rule 15.4, a quorum for all general meetings of the members of the WRL is not less than 5% (currently 32 members) present at the meeting in person or by proxy. The Special Resolution must be passed by 75% of the members voting at the meeting in person or by proxy.

Please find below links for your attention:

The SGM pack has been sent in an electronic form to Members whose e-mail address is registered with WRL, and by post to Members for whom no email address is held. WRL completed the despatch of the SGM pack by email/post to Members on Monday, 25 June 2018.

If you require further clarification on any of these matters please do not hesitate to contact Matt Taylor, Chief Executive Officer on 0438 855 863.

I look forward to seeing you at this meeting on Thursday, 19th July 2018.

Yours sincerely,

Kim Colero, Chair

Western Rock Lobster

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